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As a consequence of the pandemic, many businesses prefer online tools and solutions to accomplish their processes, and that increased the necessity for a digital project management solution. Microsoft Teams is ascertained to be a reliable system for many enterprises, owing to its wide range of collaborative and supervisory features. According to reports, in October 2021, around 145 million users actively use Microsoft Teams for project management.
But, why MS Teams? It’s the versatility offered by the Teams platform that attracts businesses. Since there are several Project Management tools available online, Microsoft Teams solutions facilitate project managers’ and colleagues’ to achieve seamless collaboration and communication.
However, let’s look at some of the features to understand Teams’ supremacy over other collaboration tools:
MS Teams’ virtual meeting abilities are eminent and perfectly suitable for any sized-businesses to conduct a remote meeting. In general, Teams allows personalized video and audio calling options for Project managers to call an individual member and have direct communication whenever needed. However, video conference options in MS Teams also allow businesses to host hundreds of members, and preferences like call recording and screen sharing are offered to make these remote meetings as collaborative as personal discussions would be.
Project supervisors can use the MS Teams virtual meeting platform to perform regular team stand-ups, assignment update calls, planning seminars, and sprint reviews. The ‘Together Mode’ option in MS Teams affords all call members in a virtual meeting space to experience relentless and engaging meetings.
One of the best things about using Microsoft Teams for Project Management is, it allows businesses to integrate with Microsoft Whiteboard. This digital Whiteboard can be used by project teams and participants for brainstorming, decision-making, and thinking innovatively on a common digital canvas. The purpose of this free app is to recreate the whiteboard experience for workforces so that they can share concepts very easily and quickly.
Besides, your business can have the facility to share and collaborate with every team member, add documents, sticky notes, images, drafts, and more. A Whiteboard can be integrated into a Teams Channel for groups or projects so that participants can view and contribute ideas at their ease. Once a meeting completes, the Whiteboard can be stored as a jpeg or PDF file. Moreover, you can also develop your Whiteboard templates that will be convenient in the future.
One of the best advantages of MS Teams for project management is its chat platform. Project superiors can form groups and invite their project participants to join and communicate in the chat space. All project members can equally participate in the group chat communications and can upload files, documents, or presentations so that others can view, comment or edit on them. With this chat space, businesses can eliminate the practice of sending time-intensive emails to staff. Besides, MS Teams also consolidate the project collaboration so any affiliate of the business can view chat history to understand the status of ongoing projects or tasks.
Team associates can also directly interact with other co-workers in the group chat space. Microsoft Teams private chat allows employees to discuss with a specific colleague through the chat space whenever they need to clarify or work together without interruptions.
As mentioned before, project team participants and managers can share files like PowerPoint presentations, Excel Spreadsheets, Word documents, etc to Microsoft Teams users. This practice enhances real-time collaboration among businesses.
The SharePoint integration with Teams allows you to access and manage the Teams documents through your desktop. This integration will allow you to view, read or write files shared on Teams very similar to other files and folders on your desktop through explorer directly. The project members or supervisors can use the ‘Files’ tab to seek and find an exact document easily instead of locating it in a group chat space.
MS Teams has the power of multiple tools under one roof. Therefore, instead of dealing with dozens of tools and solutions, simply implement the Microsoft Teams Services and find it all in one place. The abilities that are available for Project Management in MS Teams are diverse and help to achieve your business requirements easily.
